It doesn’t matter whether you are looking to share videos, photos or music files. Eventually, we all come across the problem: The data you want to send is too big for an email attachment. Read below to find out how to send large files, such as photos and videos.
How to send large files
There are several options if you are looking to send large files. In general, it is always an option to downsize your files. But nobody enjoys pixelated photos. This is why it makes sense to look for an option that does not affect the images’ resolution. The ideal solution to send large files are cloud storage services like Dropbox, Google Drive, and Microsoft OneDrive. But there are also several free services online, which offer you to send large files via their website, sometimes even without having to sign up. Another option is to compress large files or to share them. We introduce all possible ways and explain how to send large files using a cloud storage or an online service. And you can also learn how to pack, meaning compress your files, in order to send them.
Using a cloud service to store large files
Nowadays it is easy for users to save and synchronise documents and other files in a cloud storage, which makes it possible to access photos, videos or appointments everywhere using any web-enabled device. Compared to the last years, users now don’t have to look too hard for free online storage but can choose from a variety of services. Just sign up for the service or your choice and log in to upload large files. You are then able to share, edit and access them wherever you are. Furthermore, with a cloud service, you can also give others access to your files. We’ll introduce online storages to you, which are not only free but also offer an almost unlimited amount of storage. Besides the services mentioned in this article, there are of course many more. I.e. it might be worth to have a look at Mega, Kim Dotcom’s service, which offers 50 GB of free storage and end-to-end encryption of your data. However, Kim Schmitz aka Kim Dotcom is known for having been in conflict with the law in the past. There are many advantages to the cloud storage, but there remains an uneasy feeling and the fear that the cloud service could be gone tomorrow and with it all your data. This is what happened to Dotcom’s first sharehoster Megaupload. The service seems to be well suited as a second storage for your data. Apple’s iCloud storage offers 5 GB and is also interesting for non-Mac users.
Dropbox is considered to be the market leader for online storage. But with Dropbox you can do much more than just saving files by uploading them and sending large files by making them accessible to other people. This way Dropbox makes it easy to keep the data in your cloud synchronised with the files on your computer. It also doesn’t matter which operating system you are using. On top of that, there are apps for accessing the data in your cloud on the go. A free account provides you with 2 GB of storage, an encrypted transmission of your data and also encrypted storage in your cloud. You should pay attention to Dropbox’ promotional sales. Then you can get additional storage for a limited time span.
If you are using a Google account, you have already access to free storage via Google Drive and can send large files. 25 GB are readily available for you there. Not only can you use Google Drive to upload data and share large files, but you can also create new documents and work on them together with other people, who have a Google account. There is also a specific service for photos, called “Google Photos”. You can upload an almost unlimited amount of photos but have to accept Google compressing these. However, uploading images in high resolution is limited. You can use the Google Photos app for iOS and Android, which automatically saves the photos you take with your mobile phone to your cloud storage.
By signing up for a free account with the cloud service ADrive you receive 50 GB of online storage. However, the service is not ad-free. You can only access the service with your browser and there is also no comparable feature to Google Drive’s option to work on documents together. But if you are only looking for a way to upload your large files and share them, you will have plenty of storage to do so with ADrive.
OneDrive is a cloud storage service offered by Microsoft, which might be familiar to you by its former name SkyDrive. OneDrive is especially appealing to users of Windows 10 because the application is a pre-installed feature of the operating system. With this services, you can also upload large files. Just open your internet browser, click on OneDrive, create a new file, i.e. called “birthday” or “wedding”, and copy all photos you want to share with others here. All of the content is automatically saved with OneDrive, so it might take a while. After the upload has finished you access the new file with the internet browser, right-click on it and choose “Share OneDrive link”. The link will be saved in your clipboard and you can simply insert it into an email by pressing the keys Ctrl+V. Then just send the email to all the people you want to show the photos to.
Internet services to send large files
Besides services that offer you to share large files via cloud storage, there are also internet service providers that help you send large files directly via their websites. They all work quite similar: You upload your files and afterwards send an email with a link with which the recipient can access your data. We checked five different internet services and introduce them to you:
Sending large files with WeTransfer is easy: You can have data or files up to a 2 GB size with WeTransfer. You can start on the first page: Just choose your files, type in the address and text of your email, send it and done. You don’t even have to sign up. All files will stay accessible for seven days, then they are automatically deleted. That means the recipient has seven days to click on the link and access the photos.
Compared to WeTransfer, which you can use without having to sign up, you have to register first if you want to use Streamfile to send large files. The free version of Streamfile lets you mail big files up to 300 MB, generating a link under which you can access them for 24 hours. However, the site is in English.
There are four steps to send large files through File2Send: First you have to insert your own name and email address, then the name and email addresses of the recipients. Afterwards you select the files you want to share and add a personal note for the recipients. By clicking “send” you start the upload of your files. The site is not ad-free and you can upload files up to 500 MB, which will be accessible on the server for one week.
Ge.tt is easy to use if you want to send large files: You can upload your files with “Drag and Drop to share file” and on the next page choose where to send them by using the field “Type email here…”. You can also use “Copy Link” to duplicate the URL and send it via email. The free version offers you a limit up to 2 GB and makes your files accessible for 30 days. But you can also choose to delete your files manually prior to this.
Another alternative to mail big files is Filemail. Filemail’s biggest advantage is that the service works using a secure connection, allowing you to be confident your data is safe. The website is also user-friendly and has many pros: You can send up to 2 GB without having to sign up. Furthermore, you can choose to send multiple files at once but the recipient can either open them separately or as a zipped file. Your data will only stay online for three days. You can send large files very easily using Filemail.
Send large videos with 7Zip
Both cloud storage and internet service providers limit the maximum size of data: OneDrive and Dropbox draw a 10 GB limit, Apple’s iCloud offers up to 15 GB. With most internet services providers you can only get 2 GB. Most of the time cloud storage sizes are sufficient but it can get tricky if you are sending large files with an internet service provider. It is almost inevitably difficult to send large video files, for example, if you recorded them in Full-HD-quality. But don’t worry, there is a free software, which makes it easy to quickly compress your files to send them.
If you are looking to send large video files, which are too big to send them as an email attachment, you might find 7Zip helpful. Not only can you use this free software to compress files, but you can also split them. First, you have to download the software, then you can use the most important commands by right-clicking on your mouse. 7Zip works as follows:
- Right-click on your source file.
- Select 7Zip and then “Add to Archive”.
- Next, you click on size and select “Split to volumes, bytes”.
- You can start the process by clicking “OK”.
Important: The recipient has to use 7Zip to be able to piece together the file.
Share large files with fileSPLIT
There are even more splitting tools like 7Zip, such as fileSPLIT. You can use these tools to break up large files in order to send them. The result is similar to sending large files. And this is how this tool works:
- Install fileSPLIT and start the programme.
- Under item 1 you select the icon with three dots and choose the file you want to break up.
- Now choose the target directory.
- Select the size of the file.
- Click “Start”.
Afterwards you can find the individual parts and a file named melt.bat in the selected target folder. Now you can send the individual parts, upload them to a cloud storage or send the link via email. The biggest advantage: Recipients don’t have to install fileSPLIT themselves. It suffices if the recipient double-clicks on the melt.bat file to piece together the original file.
Do you have any more questions on how to send large files? Do you need an internet access to sign up for a cloud service? Are you looking to set-up a new email account? Then don’t hesitate to contact a TrustATec service shop in your area. Our technicians are happy to help you set-up your new email account or provide you with a DSL-Wifi connection.